How To Create Email Signature?

Here is our free generated tool, for creating Email Singatures.🎉

https://mailsign.link/signature.

CREATION IS IN DASHBOARD UNDER SECTION ‘EMAIL SIGNATURE’

Layouts

You can start with nine custom templates that cater to a broad spectrum of user needs. These templates allow you to embed crucial details from personal identifiers like name and job role to vital company branding elements like logos and banners.

Personal Section

This section lets users connect their personal informations with a dynamic interface. Upload your professional image, set its width, and even choose a placeholder if needed. Your name, job designation, and email also find their neat spots here.

Business Section

Integrate your company's logo, set its dimensions, and choose between having a placeholder image or the actual one.

Design Section

MailSign appreciates that a signature's appearance matters. Choose to display or hide icons related to contact details. Adjust the size of these and the social media icons to your liking. You also have control over dividing lines, adjusting their widths and colours, ensuring a neat separation of your information. Plus, to acknowledge the tool, you have the option to show or hide the "Created with mailsign.link | Powered by Tapni" line.

QR Code Section

You can add a QR Code, choose the link, as well as style for it. Not only that you can turn QR Code into a digital business card inside your email signature - you can customise it.

CTA section

You can add two Call-To-Action buttons as a part of your email signature. These can be tailored to direct readers to specific web pages or prompt particular actions. You can link these CTAs to images and adjust their display sizes.

Professional Disclaimer

It emphasises the private nature of the email content and ensures recipients understand the necessity of confidentiality. You have the autonomy to display or remove this, based on your preference.

👋 Wrapping It Up

Today we learned that a nice-looking, and attractive email signature is important because:

1. You Will Show That You’re Committed To Professionalism - act like the person you want to be. Ask yourself: how that person will behave in my place? What kind of email signature will have the Nike’s CEO, or Starbucks’s Head of HR? ✅
2. You’re A True Winner & You’re Thinking About Every Detail That Matters - in business, everything’s important. Don’t skip those tiny details that seems not that important at the moment. ✅
3. You Wanna Become The Best Closer In The City - first impression matters, and an effective email signature will make sure that no opportunities are lost. ✅

For all these reasons, we highly recommend you to try to create your email signature today - you deserve to add a nice touch to your business (and personal) presentation. ✊

🎁 Bonus: How To Turn Email Signature Into Digital Business Card

Email Signature that’s not only that - but a business card as well?

Possible with the mailsign.link!

With MailSign, you can add a QR Code to your email signature, and give a chance to all the email readers to check your digital business card and/or download your contact details.

This can positively affect your business and customer relationships, because it will show that you’re thinking about potential follow-up, and you wanna make sure that everybody can reach out to you via some different sources if you’re unavailable via email.

MailSign gives you possibility not only to add the QR Code, but also to customise it, and choose if you want to link it to some other web source, company’s presentation, marketing material etc.

All of this - for free!

🎉

Once you finish creating your email signature in the dashboard, the next step is to assign it to a specific team.

• If you want the same signature for all users, assign it to the “All” team.
• If you want different signatures for different groups, assign each template to the appropriate team in the dashboard.

All users in a team that has a template assigned will automatically see that email signature in their MailSign account, with their personal variables (name, title, etc.) filled in.

Each user must log in to their MailSign account using the same credentials they use for Tapni.

👣 Next steps:

• Go into your Dashboard- Profiles section- and choose profile for which you want to have the email signature, and click on Generate Signature
• After that, choose template, and click on ‘Copy Template link’
• The link will lead you to the mailsign.link website, because that’s Tapni tool that exists as a separate software as well
• Log in with the same details as for your Tapni dashboard
• then enter your existing signature, click on Save, then click on Generate
• then click on Copy Signature or Copy Source Code

Then, do the following:

APPLE TIPS

1. Open your Apple Mail Preferences

• Launch Apple Mail
• Go to the top menu and find Mail > Preferences
• Navigate to the Signatures tab

2. Choose the Email Account

• Select the email account where you want the signature to appear(e.g., Gmail, iCloud, custom domain)

3. Create a New Placeholder Signature

• Click the + button to create a new signature
• Give it a name (e.g., My Signature)
• Don’t worry about the content—just save it for now

4. Close Apple Mail

• Quit Mail completely(Use Cmd + Q or right-click on the Dock icon → Quit)

5. Open the Signature Folder in Finder (for Apple), or paste it in your Email platform

• Press Cmd + Shift + G in Finder (Go to Folder)
• Paste the following path:

bash
CopyEdit
~/Library/Mail/V10/MailData/Signatures/

6. Find the Placeholder Signature File

• You'll see files ending in .mailsignature
• Sort by Date Modified
• Open the newest file in TextEdit

7. Replace With Your WYSIWYG Signature

• Open your WYSIWYG/HTML signature in a browser or TextEdit in rich text mode
• Copy the formatted version (not the HTML code—copy how it looks)
• Go back to the .mailsignature file
• Replace only the HTML part inside the <body> tags with your copied content

8. Reopen Apple Mail

• Open Mail again
• Go to Mail > Preferences > Signatures
• Your new WYSIWYG signature should be visible in the preview and usable

GMAIL TIPS

1. Log in to your MailSign account

• Go to the MailSign dashboard and log in using the same credentials you use for Tapni.
• Open your signature (the one assigned to your team or to you).

2. Copy your signature from MailSign

• In your MailSign account, open the preview of your email signature.
• Use the “Copy” or “Copy signature” button if it exists.
• If not, select the whole signature with your mouse (from the very top to the bottom), then press:
• Ctrl + C (Windows) or
• Cmd + C (Mac)
• This copies the formatted HTML signature, including images, links, and styling.

3. Open Gmail settings in your browser

• Open Gmail in a web browser (Chrome is recommended).
• In the top-right corner, click the gear icon (⚙️).
• Click “See all settings” to open the full settings page.

4. Go to the Signature section

• In the General tab, scroll down until you find the “Signature” section.
• Click “Create new”.
• Type a name for your signature (for example: Company Signature or MailSign Signature).
• Click Create.

5. Paste your MailSign signature into Gmail

• In the large text area on the right, click inside the box.
• Paste your signature:
• Ctrl + V (Windows) or
• Cmd + V (Mac).
• Wait a moment to make sure all images and links appear correctly.
• If any extra empty lines appear, you can delete them, but do not change the structure of the signature.

6. Set your default signature for new emails and repliesUnder “Signature defaults” (just below the editor):

• For “For new emails use” – select your new signature from the dropdown.
• For “On reply/forward use” – select the same signature (or choose “No signature” if you don’t want it there).

7. Save changes

• Scroll all the way to the bottom of the page.
• Click “Save Changes”.
• Gmail will reload and the new settings will be active.

8. Test your signature

• Click “Compose” to start a new email.
• You should see your MailSign signature automatically at the bottom of the email.
• Send a test email to yourself or a colleague to confirm the signature looks correct.
  
  

➡️ If you are using a specific email platform and something is not clear or doesn’t work as expected, feel free to reach out to us once you’ve tried it. We’ll be happy to create an additional page tailored specifically to your setup and platform. 🤝🏻