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10 Best Tools for Conferences To Try In 2023
If you’ve ever hosted an event, you know how many things enter the equation: from registering and engaging your audience to collecting payments.
So how life-saving it is then to start using one of so many tools for conferences.
But there’s the rub!
Which one fits your needs best? Do you organize a small or larger event? Hybrid, online or in-person?
And the list goes on.
We’ve done the legwork and compiled a list of the 10 best tools for conferences.
Ready to dive in?
10 Best Tools for Conferences To Try at Your Next Event
Tapni offers digital solutions for in-person and online networking for teams, businesses, and individuals.
Therefore, with Tapni, you can benefit from networking tools, create fully-customizable digital business cards, centralize your contacts in one place, etc.
In addition, all Tapni’s products come with NFC chips and QR codes, enabling quick and easy information exchange.
Thus, Tapni is an all-in-one tool that boosts event networking while providing valuable insights thanks to its analytics tools.
✨Lead Generation Automation - Collects attendees’ data and sends them directly to your CRM or to CVS files.
✨ Instant messaging - Automatically send a message to all the attendees that have contacted you or visited your profile.
✨ Grouping features - Regroup attendees, and add markers and tags to filter them further.
✨ Follow-up feature - Set reminders on your phone to follow up with your new contacts, attendees, etc.
✨ Custom links - Create a customizable page for every new event.
✨ Analytics tools - Show actionable analytics to measure ROI at events, reward top performers, see the number of visits, etc.
Remember the QR codes we mentioned? Well, they prove to be really handy when it comes to conferencing.
💡 You can post the QR code of the host or a speaker as the background in your virtual conference, so the attendees can simply scan it and find all the relevant info.
💡 You can incorporate the QR code in your event and post a feedback sheet, keynotes, useful links, etc., on your Tapni profile.
💡 You can use the QR code as a gamification tool: the first person who scans it and provides some info from your profile gets a small reward.
Tapni has integrations with Google Worskpace, Meta pixel, Salesforce, Zapier, Pipedrive, etc.
Digital business cards range from 24.90€ to 39.90€ for a fully custom design.
GoToWebinar is webinar software to help you organize and run webinars.
Therefore, it helps you with every stage of the process, from pre-event planning to post-event data collection.
As such, it offers a wide range of features, such as prerecorded events, event promotion, registration forms, engagement tools, analytics, etc.
Furthermore, the tool provides 2 types of webcasting services that can accommodate up to 100 000 attendees, making it an excellent choice for bigger events.
On top of everything, you can actually see how many attendees have the app open as the main one and how many have it open in the background.
✨Prerecorded webinars - You can share and promote your best-recorded webinars on GoToStage, a webinar hosting platform.
✨Interactive features - Include Polls, Custom Q&A Settings, Surveys
✨ Custom registration forms - Create custom registration forms or quizzes to get the necessary info and understand the type of audience.
✨ Webinar templates - Create new events using templates and previous settings, and match them with your branding.
✨ Analytics tools - Provide attendee reports, event analytics, and source tracking.
GoToWebinar integrates with various solutions, such as Google Calendar, Hubspot, Microsoft Office 365, Salesforce, etc.
GoToWebinar has 4 Premium Plans, whereas only the Pro Plan has a 7-day Free Trial.
Zuddl is a B2B events and webinar platform tailored for all types of in-person, virtual, and hybrid events.
Its features cover many areas, such as communications, ticketing and registering, analytics, branding, etc.
Furthermore, Zuddl provides highly customizable features allowing you to personalize your venue, networking lounges, landing pages, and emails.
And another interesting component is the smart networking features that match and connect event participants based on their interests.
✨ Event Landing Page Builder - Enables you to create customizable landing pages and add a custom domain of your choice.
✨ Customizable and embeddable registration forms - Add or remove fields, disclaimers, and embed the form on your own website.
✨Interactive elements - Engage with the audience through polls, Q&As, treasure hunts, etc.
✨ Built-in video production tools - Speaker management and video creation tools to manage dry runs, highlights and clips, prerecorded sessions, etc.
✨Analytics tools - Provide real-time and cross-event analytics to identify effective marketing channels, day/time combinations, track conversions, etc.
Zuddl integrates with apps like Drift, Mailchimp, Pipedrive, Stripe, Typeform, Vimeo, and YouTube.
Zuddl comes with 3 Premium Plans, depending on the event type, and the starting price is $ 1,000 per month.
4. Expo Pass
Expo Pass is an event and meeting platform for all kinds of events. Its features range from event registration and attendance tracking to lead retrieval.
Being an event management platform, Expo Pass allows you to schedule and manage multiple virtual conferences.
Furthermore, users find its dashboard user-friendly and easy to navigate.
In addition, you can also make your content accessible after the conference has finished.
✨ Event registration - Collect all payment on one platform and provides registration forms.
✨ Event App - Build custom schedules, showcase your exhibitors and sponsors,, highlight the big event with social tagging, upload materials for exhibitor profiles, sessions, and speakers, etc.
✨ Attendance Tracking - Provides session validation, the possibility of self-scanning, etc.
✨ Lead Retrieval - Matches exhibitors with possible leads based on the gathered data.
✨ Virtual Experience - Customize your event experience with your own branding, naturally integrating sessions, sponsors, supporting materials, and live or pre-recorded speakers.
Expo Pass integrates with several tools, such as Zoom, GoTo Meeting, Zapier, Vimeo, Webex, etc.
Pricing is based upon the type of event, so you need to fill out a few questions about your event to receive a custom quote.
GlueUp helps you plan, promote, execute, and assess all types of events. Thus, it provides event, community, and webinar management digital tools.
In addition, GlueUp provides Speed Networking software, which automatically pairs attendees with each other.
But software isn’t the only thing GlueUp offers. There are also two mobile apps: My Glue and Event App, which come with each GlueUp solution.
According to the GlueUp team, their platform is suitable for conference organizers, consultancy firms, associations, etc.
✨ Webinar Management Software - Enables you to create custom registration forms, websites, online ticketing and payments, etc.
✨ Membership CRM - Centralizes all of your data in one place.
✨ Promote Events - Send newsletters, branded event invitations, and other emails to targeted audiences. Also, share your event page on social media channels, etc.
✨ Event Check-In - Provides QR Code Check-ins, Badge Design & Printing, Agenda, Maps, Bios, and Event Documents.
✨Tracking Tools - Track real-time attendance, sponsorship sales, profit & loss from each event, and performance of your event campaigns.
GlueUp integrates with QuickBooks, Xero, Zoom, Salesforce, etc., and also provides API.
GlueUp has 5 Premium Plans, with prices starting from $125 per month.
Idloom-events is an event management platform providing features that range from event website creation to invoicing and billing.
It covers all types of events: in-person, hybrid, and online.
In addition, the platform offers two other products: Idloom Passport and Idloom Wall, which provide certification and learning software, and the collaboration platform, respectively.
When it comes to Idloom-events, the features are divided into 9 categories:
- Event Websites.
- Automatic Emails
- Check-in & Event Access
- Admin Interface
- Security and Compliance.
And in case you host an in-person event, you can also book accommodation for keynote speakers.
✨ Registration - Provides a wide range of registration features: Waiting lists,
Time zone and Session management, Multistep registration, Upload of attendee lists, etc.
✨ Forms - Offer fully customizable forms, conditional fields, list, table, and calendar views, and form embedding.
✨ Event Websites - Provide branded event websites and templates, multiple pages and languages, personalized domain names / URLs, online overview of all live events, etc.
✨ Check-in & Event Access - Control access to your events with on-site check-in and check-out, session-specific check-in, badging, etc.
✨ Payments - Various payment options include discount coupons, early bird pricing, volume discounts, online payments, bank/wire transfers, etc.
Besides integrations with idloom.passport and idloom.wall, Idloom-events integrates with Zapier, Mailchimp, Hubspot, Stripe, etc.
Idloom-events has 4 Premium Plans and a 15-day Free Trial for each.
Regpack is online registration software that helps you collect registrations and accept payments.
It can also help you create an online storefront for your offerings and services.
Regpack offers 3 sets of tools:
- Payments & Billing
- Onboarding & Registration
- Reporting & Analytics.
According to the team behind Regpack, their solutions are specifically built for conferences, courses, and other types of educational programs.
✨ Onboarding & Registration - Custom, drag-and-drop form builder to gather feedback or additional information.
✨ Payments & Billing - Provides customizable payment forms and payment plans and allows you to accept payments on any device.
✨ Reporting & Analytics - Provides Session and Season Data, Attendee Tracking Reports, Advanced filtering, Registration and Check-In Reports, Sales Reports, etc.
Regpack has an open API to connect the tools you are already using.
Regpack’s Plans start at $125 per month and per admin.
Livestorm is a video engagement platform with built-in tools enabling you to host virtual meetings, events, and webinars.
The platform's main focus is to provide tools to engage and interact with attendees.
In addition, Livestorm offers customizable branded landing pages, booths, and forms, as well as automation tools and CRM integrations.
Moreover, Livestorm is browser-based so you can connect to the event room directly from a browser without downloading software.
✨ Engagement tools - Provide tools such as Live chat, Q&A, polls & surveys, emoji reactions, virtual whiteboards, huddle rooms, etc.
✨ Video Engagement Score (VES) calculator - Shows how participants engaged with your content and how your event stacks up against the competition.
✨ Email cadences - Enables sending unlimited customized reminders and follow-up emails.
✨Custom branding - Adds your branding to all event assets like registration pages, email cadences, and your event room.
✨ Custom room experience - Customizes your room with Livestorm Plugins like file sharing, custom room design, etc.
Livestorm integrates with a great number of apps, Hubspot, Custom Design, Webhooks, and Google Analytics, to name a few.
Livestorm has 1 Free and 3 Premium Plans.
Slido is an engagement tool enabling attendees to break the ice and actively participate in the event.
As such, it offers numerous interactive tools: live polls, Q&A, quizzes, word clouds, surveys, etc., applicable to all event types.
In addition, it also has analytics tools to measure engagement during the event.
When it comes to team meetings, Slido has a useful feature of collecting and curating the best ideas from your team members and exporting them to XLS files.
✨ Live polls - Offers a wide range of poll types, such as ranking polls, rating polls, open text polls, multiple choice polls, etc.
✨ Live Q&A - Enables you to collect questions anonymously, without downloads or logins, and live or in advance.
✨ Word Clouds - Provides dynamic visuals representing the most popular answers from the audience.
✨ Surveys - Enable you to collect feedback with live and self-paced surveys.
✨ Analytics tools - Provide you with the meeting engagement scores, allow you to compare your stats over time, and discover the sentiment behind your Q&A.
Slido integrates with Webex, PowerPoint, Microsoft Teams, Google Slides, etc.
Slido comes with 1 Free and 3 Premium Plans.
Sweap is a virtual event platform for in-person and online events, helping you with event management tasks.
Therefore, you can use event marketing tools, registration tools, guest management features, etc.
In addition, the platform enables you to integrate tools for live sessions, breakout sessions, interactive features, and sponsors.
And regarding in-person events, you can instantly check your guests in via the Sweap app using digital wallet passes.
And if you are concerned about data security, you’ll be happy to know that Sweap is GDPR compliant.
✨ Guest List Management - Import guest lists and use guest categories, attributes, and tags to sync them with your Marketing and Sales CRM tools automatically.
✨ Event Communication - Provide fully automated and personalized email campaigns, along with website builder and tracking tools.
✨ Event Promotion - Create personalized, drag-and-drop event landing pages for your target audience.
✨ Event Registration - Simplify the registration process with existing pre-filled data for your guests.
✨ Check-In - Offer QR codes and wallets, printed name tags, and digital guest lists to track the attendees.
✨ Virtual Event Platform - Enables you to host your event on Sweap’s platform with breakout rooms, virtual sponsors & goodie bags, social walls, gamification, etc.
Sweap integrates with Big Blue Button, ClickIt, Cometchat, Zapier, Meetup, Slido, etc.
Sweap has 1 Free and 3 Premium Plans.
Wrapping It Up
Picking the best tool for conferences is a matter of knowing your audience, event program, and goals.
Some tools offer more than others but aren’t budget-friendly. On the other hand, some are free but with limited features.
And some are focused only on one aspect of conferencing.
So, you’ll probably benefit from the tool that is robust and at a friendly price. The solution? Tapni.
Tapni offers robust networking features, integrations, and analytics, and on top of that, it provides fully customizable digital business cards and accessories.
Therefore, you can:
- Engage and interact with your audience via multiple sharing options.
- Automate lead generation and follow-up.
- Improve future events thanks to tracking and analytics tools.
- Create custom links for every new event.
- And so much more.
Ready to tap into Tapni?
Download the Tapni app today and upgrade your next conference.
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